APEM SL LTD MEMBER CBO CAPACITY ASSESSMENT

A

 

BASELINE SCORES

GOVERNANCE , STRATEGY AND STRUCTURE OF THE APEM .

FIRST AUDIT (August 2020)

 

 

 

ON A SCALE OF 1 TO 10, TO WHAT EXTENT:

 

 

1.1

 

Has APEM got an independent Board of Directors and is governed by a documented constitution.?

 

 

1.2

 

 Is APEM legally recognised according to local regulations?

 

 

1.3

 

Is the Board diverse , gender  representative and provides technical expertise?

 

 

1.4

 

Is the Board of Directors effective and committed in their roles and responsibilities?

 

 

1.5

 

Has APEM got a documented  and  up-to-date  strategic plan that is understood by all staff and used in planning?

 

 

1.6

 

 Is the APEM  organisational structure effective for delegating responsibilities, timely planning and sharing information between staff?

 






B.

 

 

HUMAN RESOURCES AND ADMINISTRATION

 

 

 

 

ON A SCALE OF 1 TO 10, TO WHAT EXTENT:

 

 

2.1

 

 Are administrative responsibilities well understood, documented  and followed ?

 

 

2.2

 

 Has APEM got  policies and procedures for staff capacity development well developed and documented?

 

 

2.3

 

Does all staff have job descriptions that are documented and regularly reviewed and are relevant to their actual jobs ?

 

 

2.4

 

 Is there a documented framework for appraising staff performance?

 

 

2.5

 

 Has APEM got  a well documented HIV/AIDS work place policy in place?

 

 

2.6

 

Is training and development programmes based on documented gender sensitive need assessment?

 






C

 

BASELINE SCORES

  PROGRAMME MANAGEMENT , MONITORING , EVALUATION AND REPORTING

FIRST AUDIT (August 2006)

 

 

 

ON A SCALE OF 1 TO 10 , TO WHAT EXTENT:

 

 

3.1

 

 Is project management well understood and followed at  every  stage of the project cycle in consultation with all stakeholders ?

 

 

3.2

 

 Are programmes in line with the strategic goals ?

 

 

3.3

 

 Are progress indicators developed at the design stage of every project?

 

 

3.4

 

 Are progress indicators regularly monitored after baseline studies ?

 

 

3.5

 

Do all projects have work plans and budgets that are reviewed regularly?

 

 

3.6

 

Has APEM got a fully documented monitoring and evaluation system?

 

 

3.7

 

Are periodic monitoring  and end of project evaluation reports  shared with all stakeholders and donors on time?

 

 

3.8

 

Is work organised and information shared through regular staff meetings?

 

 

 

 

 

 

D

 

 

FINANCIAL MANAGEMENT AND SUSTAINABILITY?

 

 

 

 

ON A SCALE OF 1 TO 10 , TO WHAT EXTENT:

 

 

4.1

 

Are there financial policies put in place to control use of money , prevent fraud and improve accountability?

 

 

4.2

 

Are financial procedures  well documented?

 

 

4.3

 

Are project coordinators responsible for  controlling the sanctioned budgets of their projects?

 

 

4.4

 

 Is an audit conducted after  18 months  of implementing every project?

 

 

4.5

 

 Is an annual budget prepared for APEM as a whole?.

 

 

4.6

 

Has APEM run out of cash  to meet programmes and core costs over the past 2 years.

 

 

4.7

 

Is APEM financially sustainable with a diverse funding base?

 

 

 

 

 

 

E

 

BASELINE SCORES

AWARENESS OF EXTERNAL WORKING ENVIRONMENT

FIRST AUDIT (August 2006)

 

 

 

ON A SCALE OF 1 TO 10 , TO WHAT EXTENT:

 

 

5.1

 

Can staff describe the work and objectives of local , regional and national organisations doing APEM-like programmes?

 

 

5.2

 

 Has APEM staff made experience sharing personal contacts on staff of other organisations doing similar activities?

 

 

5.3

 

Has APEM staff  participated in regular local, provincial and national experience sharing forums ?

 

 

5.4

 

 Has APEM staff  participated in experience sharing visits with other organisations  within the past two years?

 

 

5.5

 

Has APEM collaborated on joint projects with at least two other organisations within the past 2 years?

 

 

5.6

 

 Has APEM received  financial or material support for programmes and core cost  from local or external agencies?

 

 

 

 

 

 

F

 

 

TECHNICAL CAPACITY OF KEY AND FRONTLINE STAFF

 

 

 

 

             ON A SCALE OF 1 TO 10 , TO WHAT EXTENT:

 

 

6.1

 

 Does each key and frontline staff have the required knowledge, experience and skills in the specific  area APEM operates in?

 

 

6.2

 

 Do all staff up-date their knowledge and skills ?

 

 

6.3

 

 Does APEM have specialist staff for the work the organisations performs?

 

 

6.4

 

Have the frontline staff  received relevant training in the work they do ?

 

 

6.5

 

Have the key and frontline staffs received a sound basic educational background?

 

 

 

 

 

 

G

 

BASELINE SCORES

STAFFING

FIRST AUDIT (August 2006)




             ON A SCALE OF 1 TO 10 , TO WHAT EXTENT:


 

7.1

 

At headquarters, has there been an increase in the representation of women in senior management positions in the past few years?

 

 

7.2

 

In the field, has there been an increase in the representation of women in senior management positions in the past few years?

 

 

7.3

 

Has there been an increase in the representation of women on your organisation’s Board in the past few years?

 

 

7.4

 

Are there proactive strategies implemented to recruit or promote women into senior management positions?

 

 

7.5

 

Does management show respect for gender diversity in work and management styles in your organisation?

 

 

 

 

 

 

H

 

 

ADVOCACY, MARKETING AND COMMUNICATION

 

 

 

 

             ON A SCALE OF 1 TO 10 , TO WHAT EXTENT:

 

 

8.1

 

 Are advocacy campaigns and initiatives planned and informed by a gender perspective?

 

 

8.2

 

Are your advocacy policies and plans influenced and advised by women’s organisations, networks and gender experts?

 

 

8.3

 

Is gender incorporated in your organisation’s communications, fund-raising and media strategies?

 

 

8.4

 

 Is a gender perspective reflected in resources materials read or published at the APEM; for example, books, brochures, and newsletters?

 

 

 

 

 

 

I

 

BASELINE SCORES

FINANCIAL RESOURCES

FIRST AUDIT (August 2006)

 

 

 

             ON A SCALE OF 1 TO 10 , TO WHAT EXTENT:

 

 

9.1

 

Has your organisation budgeted adequate financial resources to support its gender integration work?

 

 

9.2

 

Are financial resources allocated for the operationalisation of the gender policy at all levels?

 

 

9.3

 

 Is staff training in gender issues and analysis systematically budgeted for?

 

 

 

 

 

 

J

 

 

ORGANISATIONAL CULTURE

 

 

 

 

             ON A SCALE OF 1 TO 10 , TO WHAT EXTENT:

 

 

10.1

 

Does the organisation comply with gender sensitive behaviour, for example in terms of language used, jokes and comments made?

 

 

10.2

 

 Does the organisation comply with gender sensitive behaviour and procedures to prevent and address sexual harassment?

 

 

10.3

 

 Is staff in your organisation committed to the implementation of a gender policy?

 

 

10.4

 

 Are gender issues taken seriously and discussed openly by men and women in your organisation?

 

 

10.5

 

 Are the  staff in APEM  enthusiastic about the gender work they do?

 

 

10.6

 

 Do the staff in APEM think that gender fits into the image of our organisation.?

 

 

10.7

 

 Do the women in APEM think that the organisation is woman friendly?

 

 

10.8

 

 Do the Men in APEM think that the organisation is men friendly?

 

 

10.9

 

 Does APEM have a reputation of integrity and competence on gender issues amongst leaders in the field of gender and development?